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Reception Party Planning Tips

Reception Party Planning Tips

A Reception Party, whatever the style, be it Cocktail, Champagne, Wine or Soft Drinks can be easy to plan, execute and enjoy with the correct tools in place.

Firstly, is your Reception Party Private? Perhaps an Engagement, Wedding, Anniversary, Birthday, Christening, Bar mitzvah, Bat mitzvah, Family/School/College/University Reunion or Retirement Celebration?

Or, is it corporate? Perhaps a Fund Raiser, Awards Night, Gala Night or simply the grand finale to a Conference?

Here's a general overview of what you need to check if holding your event at a venue or hotel:

  • Send your invitations out (snail mail or email) in good time.

  • Be sure you let your guests know the occasion, together with what, where, when, the dress code and party finish time

  • Is there enough room in the venue you have chosen to cater for your guest number?

  • Take into account some guests may require seating as they may be unable to stand for long periods of time.

  • Will drinks be on your account or do you require a cash bar?

  • Have you decided to have a full selection of drinks, or restrict to just soft drinks, beer and wine? The more information you share with your venue, the better understanding everyone will have.

  • Remember to take into account any nationalities and cultural preferences both for alcoholic and non alcoholic drinks.

  • Will you need to serve nibbles, canapés or bowl food? Remember to take the time of the year, location, and weather temperature into account, ie cold or hot or cold and hot options.

  • Do you need to theme your Party Reception Drinks Room? This is a good idea if the venue you have chosen is quite modern and plain.

  • Table centres, table floral displays and floor displays can often soften the look of a room, especially if you choose the colours and materials to tie in with your theme, logo or event occasion.

If you are holding your event at home or in a marquee, you should check with your suppliers what they can and can't provide. Remember, you'll probably need more crockery and glassware than you think!

At 1 Stop Events we have all the expertise to guide you to throwing and hosting the best Reception Party ever!!!



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Birthdays, Corporate Events, Event Management, Party, Party Ideas, Party Planning, Party Services, Party Themes, Table Centres, Theming, Tips, Venue Search

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